You can view an employee's time card to check that it is accurate or compare their actual work hours to their schedule (if your organization has created schedule templates and assigned them to employees). You can also fix shift exceptions such as an incomplete shifts, edit the shifts if necessary, and add shifts.
Note: For details on modifying a time card, see Editing an Employee's Time Card and Adding a Shift. For an explanation of shift exceptions, see An Introduction to Shift Exceptions.
For information about Time and Attendance (TAA), go to An Introduction to Time and Attendance. For specifics about the TAA user interface, see Navigating the Time and Attendance Module.
To check an employee's time card, follow these steps:
- Click
>> Time Cards.
The Time Cards screen will appear and show the time card of the first employee in your organization, alphabetically.
- Select the employee's name at the top left of the screen, type part of the name of the worker whose time card you need to check, and click the name in the short list that appears.
Note: Alternatively, you can click the drop-down arrow to the right of the employee's name at the top left of the screen, scroll through the list, and select the name you want.
Their time card will appear.
By default, the current week's hours will be displayed.
- If you need to see an earlier week, click
to the right of Today at the top right of the time card as many times as necessary to find the correct time frame (or click the calendar picker and select a day within the week you want to view).
The scheduled hours and actual hours worked each day will be displayed in the grid (or just the work shifts, if you don't have schedules set up). In the preceding figure, the blue-green block is the planned schedule for the day, and the red block is the actual hours worked.
Note: The color of the shift hours will be determined by the job type that was performed. You can specify color codes for job types on the TAA System Administration >> Job Types screen.
At the top of the time card for each day is the employee's FTE (full-time equivalent) value; this denotes what percentage of a full-time week the employee works. For example, if an employee works 20 hours in a 40-hour work week, the FTE value will be 50%; a full-time employee will have 100%.
You might also notice in the preceding figure that the first Wednesday shift has diagonal lines across it. This indicates that it is an incomplete shift (missing a punch-in or punch-out value); "Incomplete Shift" appears just under the FTE value as well.
In addition, you can see an absence denoted for Friday, as indicated by "Absence - Full Day" at the top.
Note: If you are viewing the current work week, you'll notice that today is highlighted yellow. - You can click Show Summary at the bottom left of the screen to view the total hours worked each day and the totals for each job type, and at the bottom right of the screen, the grand total worked for the week.
These are the options along the top right of the screen:
: Toggles on and off the rounded totals in the summary beneath the grid (if you are displaying it).
: Toggles on and off the schedule totals in the summary beneath the grid (if you are displaying it).
: Toggles on and off the display of the employee's FTE value at the top of the time card.
: Opens the selected worker's employee record on a new tab. (See Viewing Employee Records.)
: Opens the Absences screen for the employee on a new tab, enabling you to view or enter absences for them. (See Viewing Employee Absences or Adding an Absence.)
: Opens the View Schedules screen for the employee on a new tab, on which you can check its details.
: Opens the Enter Attendance Events screen for the employee on a new tab, enabling you to view or enter attendance events for them.