A shift in Time and Attendance (TAA) is defined as a block of time worked, from the time an employee clocks in to the time they clock out. You can edit an employee's time card to correct any inaccuracies and to fix shift exceptions such as an incomplete shifts. (See An Introduction to Shift Exceptions and Finding and Fixing Shift Exceptions.) You also can add an entire shift, in case an employee forgot to punch in and out. (See Adding a Shift.)


Note: If your edit is small (such as just correcting the punch-in or punch-out time), you can make the change using the Quick Edit feature; see Making a Quick Edit to a Shift for details.
 
For information about TAA, go to An Introduction to Time and Attendance. For specifics about the TAA user interface, see Navigating the Time and Attendance Module.


To edit an employee's time card, follow these steps:


  1. Click >> Time Cards.

    The Time Cards screen will appear and show the time card of the first employee in your organization, alphabetically.
     
  2. Select the employee's name at the top left of the screen, type part of the name of the worker whose time card you need to edit, and click the name in the short list that appears.
    Note: Alternatively, you can click the drop-down arrow to the right of the employee's name at the top left of the screen, scroll through the list, and select the name you want.
    Their time card will appear.
     
      
    By default, the current week's hours will be displayed.
     
  3. If you need to change an earlier week, click  to the right of Today at the top right of the time card as many times as necessary to find the correct time frame (or click the calendar picker and select a day within the week you want to view).
     
  4. Double-click the shift that needs edited.
     
    The Editing Time Card screen will appear.
       
  5. If you need to change the clock-in or clock-out time, in the Shifts History area, you might need to expand the shift in question to make the Edit Shift tab appear by clicking  at the far left of the shift's row.
      
  6. To change the clock-in time, under Edit Shift, click the Start time picker () and select the correct punch-in value.
    Note: A driver's work is linked to their vehicle's activity and appears in the GPS Reference Data grid, so you can use the actual driving hours recorded by the GPS device when editing their shift. (You may need to click at the top right of the screen for the data to load.) For example, to set a new Punch In time, select the correct row in the GPS Reference Data grid and then click the Fill from GPS button () to the right of the Start field and icons. You can do the same for the Punch Out time (using  to the right of the End field and icons).
  7. To change the clock-out time, under Edit Shift, click the End time picker and select the correct punch-out value.
     
  8. To remove the current Start or End time, you can click  to the right of the Start or End time picker (and then add the correct time).
    Note: You can remove an entire shift by clicking Delete Shift and then Yes in the warning dialog box that appears.
  9. If you need to change the job type for the shift, click the Job Type drop-down arrow and select the new one.
    Note: If you can't choose the job type you need, select Show All Job Types above the Job Type drop-down list. ( means selected, and  deselected.) All the available types will appear in the list.
  10. You can specify the vehicle being driven (if any) by clicking the Choose Vehicle drop-down arrow and selecting it from the list.
     
  11. You can enter a route ID, if needed, by typing it in the Route ID field.
     
  12. Optionally, type any comments you would like to include for the shift in the Notes field.
     
  13. Click Save Shift.
     

    A message will appear saying that the shift changes were successfully saved.
     
  14. You can return to the time card if needed by clicking  at the top right of the screen.

Note: Any time a shift is edited, the change is recorded in the database, stating which user made the modification. Such user activity can be seen by running the TAA Audit Trail report (via Core >> Reports).