You can check when employees were absent, what absence type was recorded for each absence, and the absence duration (such as Half Day) using the Absences screen, as follows:

Note: For information about Time and Attendance (TAA), go to An Introduction to Time and Attendance. For details about the TAA user interface, see Navigating the Time and Attendance Module.

1. Click  >> Absences.
    
   The Absences screen will appear.
     
   By default, the absence date range will be from two months ago to one month in the future (a three-month span).
    
2. If you want to see absences for a different date range, under Absence History (on the right side of the screen), click the From calendar picker and select the beginning date of the time span.
    
3. Click the To calendar picker and select the end of the time period.
    
4. To view absences for a single employee (or a few by name), follow these steps:
    
   1. Under Employees (on the left side of the screen), type the first employee's name (or part of it) in the Search Employee field.
       
      Matching names will appear in a drop-down list.
       
   2. Select the employee from the list.
       
   3. Repeat steps a and b for as many individual employees you need.
       
   4. Skip down past step 5.
       
5. To view absences for a whole department (or several departments), follow these steps:
    
   1. Under Employees (on the left side of the screen), click .
       
      The Employees dialog box will appear, displaying your departments in a tree structure.
        
   2. To select all your departments, click the check box to the left of your highest-level department name.
       
   3. To select individual departments, you may need to click the expansion arrow to the left of your top department.
       
   4. Expand higher-level departments until you find the one you need, if they're not already expanded.
       
   5. Select the check box to the left of each department name whose absences you want to see.
       
   6. Click Apply.
       

• The list of absences will appear on the right, under the heading Absence History.
   
• If you returned absences for a single employee, only their results will be in the grid, and their FTE (full-time equivalent) value will appear in the left pane, under Employee FTE.
    
• If you returned absences for multiple employees, or entire departments, the results grid will be similar, but no FTE values will be listed. The absences will be listed by date, with the oldest on top. To change to sorting by employee name alphabetically, you can change the sort order of the Name column (see Sorting and Filtering Column Data, if needed).
    
• Here is an explanation of the column headers:
   
  • Name: The employee's name, usually listed "last name, first name."
     
  • Type: The reported absence type, such as Sick Leave.
     
  • Employee Type: The employee's assigned employee type, such as Driver.
     
  • Start: The first day for this reported absence.
     
  • End: The last day for this reported absence.
     
  • Substitute: If another worker has been assigned to cover the employee's shift (such as a substitute driver), the name of the replacement.
     
  • Duration: The time frame that was entered for the absence, such as Full Day.
     
  • Hrs: The number of hours the employee was absent.
     
  • Attendance Event: The associated infraction for the absence (if any), such as Absent Without Notice.
     
  • Job Types: The job type (such as Regular Route) the employee had been assigned to perform.
     
  • Notes: Any comments added when the absence was entered.

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  Note: You can enter a new date range of absence results to view as follows:
   
  1. Just above the results grid, click the From calendar picker and select the beginning date of the new time span.
      
  2. Click the To calendar picker and select the end of the time period.
      
  3. Click  to the right of the calendar pickers.
      
     Absence results for your new date range will be displayed in the Absence History grid.

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