If you previously added a group shift you need to delete (such as if the event has been canceled), you can do so as follows:

Note: For information about Time and Attendance (TAA), go to An Introduction to Time and Attendance. For details about the TAA user interface, see Navigating the Time and Attendance Module.

Warning: Do NOT delete a group shift if the event did occur as scheduled, or your employees won't be paid for the time.

  1. Click  >> Group Shifts.
     
    The Group Shifts screen will appear.
      
  2. In the Employees pane, select the employees/departments you want to delete a group shift for (following step 3 for whole departments or step 4 for employees by name).
     
  3. To delete a shift for a whole department (or several departments), follow these steps: 
    1. Under Employees (on the left side of the screen), click .
       
      The Employees dialog box will appear, displaying your departments in a tree structure.
        
    2. Click the Employee Type drop-down arrow and select the original employee type (or leave it as None, if that was how it was set).
       
    3. To select all your departments, click the check box to the left of "Name" at the top left and skip down to step g.
       
    4. To select individual departments, you may need to click the expansion arrow to the left of your top department.
       
    5. Expand higher-level departments until you find the one you need, if they're not already expanded.
       
    6. Select the check box to the left of each department name with the shift that needs to be deleted.
       
    7. Click Apply.
       
      The number of employees added will appear in the Employees pane.
       
    8. Skip down to step 5.
       
  4. To delete a group shift for a few employees, follow these steps:
     
    1. Under Employees (on the left side of the screen), type the first employee's name (or part of it) in the Search Employee field.
       
      Matching names will appear in a drop-down list.
       
    2. Select the employee from the list.
       
    3. Repeat steps a and b for as many individual employees you need.
       
      The names of employees added will appear in the Employees pane.
       
  5. In the Shifts area, click the Show Shifts from Following Date Range From calendar picker and select a date prior to the one the group shift is on.
     
  6. Click the To calendar picker and select a day after the group shift's date.
     
  7. Click  to the right of the calendar pickers.
     
    Shift results for the new date range will be displayed in the Shifts grid.
      
  8. Scroll down to the shift you need to delete (or you can sort the Date column to find it, if needed, as shown in Sorting and Filtering Column Data).
     
  9. Click the check box to the far left in the row of each group shift you need to delete.
     
    The  button above the results grid will become enabled.
     
  10. Click .
     
    A warning dialog box will appear.
      
  11. Select the option that applies:
     
    • Remove Selected from Group Shift: If you didn't choose all the employees the shift originally was added for, this will delete the shift for just the ones selected in the Employees pane.
       
    • Delete Group Shift for All Employees: This will delete the group shift in its entirety.
       
  • The warning dialog box will change to inform you of the number of employees the shift will be removed for.
      
  1. Click Yes.
     
    The shift will be deleted for the specified employees.