Most Time and Attendance (TAA) customers cannot make changes to employee statuses themselves; instead, employee data is entered into your payroll system, and then their records are added to TAA via the employee data file imported nightly.
Note: The setup for the import of the file provided by your payroll company is part of the TAA implementation process.
For information about TAA, go to An Introduction to Time and Attendance. For details about the TAA user interface, see Navigating the Time and Attendance Module.
If you are one of the few CalAmp K-12 customers who do NOT have employee records imported from your payroll system, you can manually deactivate employees as follows:
Warning: If your employee records ARE imported and you deactivate employees via the steps below, you might find after your next import that the workers have been reactivated, as the imported employee file overwrote all your employee records. If you use an import, you MUST instead change the status of your employees by providing their data to your payroll company.
- Click
>> Employees.
The Employees screen will display a list of your employees, sorted alphabetically by last name.
- Locate the rows of the employees you need to change to inactive. You can filter the Last Name column, if needed (see Sorting and Filtering Column Data).
- Select the check boxes at the far left of their rows.
Note: You won't be able to choose employees on different pages of the results. (For example, if you select one on the first page and then navigate to the third page, your first selection will become deselected.) This was an intentional design decision because you wouldn't directly see checked boxes from other pages and might deactivate the wrong employees. - Click
at the top right of the screen.
A Warning dialog box will appear.
- Click Yes.
A success message will appear at the top right, and the employees won't be displayed in your list (unless you have
selected).