A job type is a specific type of work to be performed, such as Regular Route or Field Trip. Job types are used in Time and Attendance (TAA) to differentiate what your employees should be paid, based on the task they are currently executing.
If you find that one of your job types needs a new job code, color code, or other setting, you can edit it as follows:
Note: If you're confusing the terms employee type and job type, see An Introduction to Employee Types and Job Types for an explanation.
To see the difference between a job type and job code, go to An Introduction to Job Types and Job Codes.
- Click
>> Job Types.
The Job Types screen will appear.
- In the row of the job type you need to modify, click
at the far left.
The row will become editable.
Note: You won't be able to change the name of the job type. You'll find that the Job Name field is uneditable. This is to help prevent issues with processing payment for the jobs your employees have already completed. - Most likely, you will leave the Job Cross Reference field blank, but if you are one of the customers who needs two codes for your payroll company (such as a job code and a separate job number), type the second identifier for the job type here (or type over the current value if you are updating it).
- If your payroll company has changed the job code it is using for this type of work, select the current text in the Job Code field and type the new code exactly as the payroll system now has it, as it will use the code to process payment (if you plan to export TAA data for payroll).
- To change the color you'd like this type of job to appear in on your time cards, click the Color Code drop-down arrow and use the color picker to specify the new color. (Click outside the picker to close it.)
Note: Alternatively, if you know the hexadecimal code for the color, you can select the current color code and type the one you want instead in the Color Code field, such as #FF0000 for red. - To add or remove employee types who can choose this job type when clocking in, click the Valid Employee Types drop-down arrow and select the toggles for the affected employee types. (
means selected, and 
deselected.) (Click outside the list box to close it.)
- If the job type requires your drivers to enter a specific trip ID (such as for field trips), select the Allow Trip ID check box, or if it no longer has that requirement, deselect it.
- If your school district is using Here Comes the Bus activities and this job type is one that can be used while running an activity (such as Food Run), select the Allow Activity check box, or if it no longer has that option, deselect it.
Note: See the HCTB Activities folder of articles for more details. - If the job type requires your drivers to enter a PIN to act as an electronic signature (such as if you are using Student Ridership's feature to help you with Medicaid reimbursement forms), select the Request Pin check box, or if it no longer has that requirement, deselect it.
- Enabled will likely be selected, which means that this is a job type that can be currently used to clock in; you should leave this checked if you want the type to continue being used. (If you want to keep the job type but temporarily prevent its use, you can deselect the Enabled check box.)
- At the far right of the row, click
to save your changes.
Note: Clicking
will cancel your job type modifications.
A success message will appear at the top right of the screen.