A job type is a specific type of work to be performed, such as Regular Route or Field Trip. Job types are used in Time and Attendance (TAA) to differentiate what your employees should be paid, based on the task they are currently executing.


When you are ready to add a new job type for your TAA implementation, you'll find that you don't need to exactly add one, per se, because Synovia comes prepackaged with 25 job types, all generically named JobType1, JobType 2, and so on, so what you'll be doing is configuring the precreated job types with the job type names, job codes, and settings you need.

Note: If you're confusing the terms employee type and job type, see An Introduction to Employee Types and Job Types for an explanation.


To see the difference between a job type and job code, go to An Introduction to Job Types and Job Codes.

To configure a new job type, follow these steps:


  1. Click  >> Job Types.
     
    The Job Types screen will appear.
      
  2. In the row of the first available job type (named generically JobType1, for example), click  at the far left.
     
    The row will become editable.
      
  3. Select the "JobTypeX" text and type the name of the new job type in the Job Name field, such as "Regular Route."
     
  4. Most likely, you will leave the Job Cross Reference field blank, but if you are one of the customers who needs two codes for your payroll company (such as a job code and a separate job number), type the second identifier for the job type here.
     
  5. In the Job Code field, type the job code exactly as your payroll system has it, as it will use the code to process payment for this type of work (if you plan to export TAA data for payroll).
     
  6. Click the Color Code drop-down arrow and use the color picker to specify the color you'd like this type of job to appear in on your time cards. (Click outside the picker to close it.)
    Note: Alternatively, if you know the hexadecimal code for the color, you can select the placeholder color code and type the one you want instead in the Color Code field, such as #FF0000 for red.
  7. Click the Valid Employee Types drop-down arrow and select the employee types who can choose this job type when clocking in, such as Driver for a Regular Route job type. ( means selected, and  deselected.) (Click outside the list box to close it.)
     
  8. If the job type requires your drivers to enter a specific trip ID (such as for field trips), select the Allow Trip ID check box.
     
  9. If your school district is using Here Comes the Bus activities and this job type is one that can be used while running an activity (such as Food Run), select the Allow Activity check box.
    Note: See the HCTB Activities folder of articles for more details.
  10. If the job type requires your drivers to enter a PIN to act as an electronic signature (such as if you are using Student Ridership's feature to help you with Medicaid reimbursement forms), select the Request Pin check box.
     
  11. Enabled may be selected by default, which means that this is a job type that can be currently used to clock in; you most likely will leave this selected when you are adding a job type. (If Enabled isn't checked, select its check box to turn on the new type.)
     
  12. At the far right of the row, click  to save your changes.
    Note: Clicking will cancel your job type configurations, effectively deleting the new type.
    A success message will appear at the top right of the screen.