Absence types are used in Time and Attendance (TAA) to differentiate what your employees are paid (or not paid) based on the reason for the absence and to keep track of why your employees are on leave.
Note: You MUST have absence types created before you can add an absence for a worker (as shown in Adding an Absence).
To add a new absence type, follow these steps:
- Click
>> Absence Types.
The Absence Types screen will appear.
- Click
at the bottom of the list.
An empty absence type row will appear.
- Type the name of the new absence type in the Absence Name field, such as "Sick Leave."
- In the Absence Code field, type the absence code exactly as your payroll system has it, as it will use the code to process payment for this type of absence (if you plan to export TAA data for payroll).
- If employees will be paid for absences entered with this type, select the Paid check box.
- Enabled may be selected by default, which means that this is an absence type that can be currently used when entering an absence in TAA; you most likely will leave this selected when you are adding an absence type. (If Enabled isn't checked, select its check box to turn on the new type.)
- At the far right of the row, click
to save your changes.
Note: Clicking
will cancel the absence type addition (effectively deleting the new type before you've added it).
Be aware that you can't delete an absence type after you've created it (although you can disable it by deselecting Enabled).
A success message will appear at the top right of the screen.