You can add a shift for multiple employees at once — for example, in a situation such as a training session, as follows:

Note: For information about Time and Attendance (TAA), go to An Introduction to Time and Attendance. For details about the TAA user interface, see Navigating the Time and Attendance Module.

1. Click  >> Group Shifts.
    
   The Group Shifts screen will appear.
     
2. To enter a shift for a whole department (or several departments), follow these steps:
    
   1. Under Employees (on the left side of the screen), click .
       
      The Employees dialog box will appear, displaying your departments in a tree structure.
        
   2. Click the Employee Type drop-down arrow and select the employee type to add the shift for (or leave the type as None if you want to select all the types in the departments you will choose — for example, if all your employees will be participating in a quarterly meeting).
       
   3. To select all your departments, click the check box to the left of "Name" at the top left and skip down to step g.
       
   4. To select individual departments, you may need to click the expansion arrow to the left of your top department.
       
   5. Expand higher-level departments until you find the one you need, if they're not already expanded.
       
   6. Select the check box to the left of each department name for which you need to add a shift.
       
   7. Click Apply.
       
      The number of employees added will appear in the Employees pane.
       
   8. Skip down to step 4.
       
3. To enter a shift for a few employees by name, follow these steps:
    
   1. Under Employees (on the left side of the screen), type the first employee's name (or part of it) in the Search Employee field.
       
      Matching names will appear in a drop-down list.
       
   2. Select the employee from the list.
       
   3. Repeat steps a and b for as many individual employees you need.
       
      The names of employees added will appear in the Employees pane.
       
4. By default, the date under Add Shift to Employees will be the current day's date. If you're adding a shift for today, you can skip to step 6.
     
5. If you need to create a shift for a different date, click the Date calendar picker and select it.
    
6. Click the Job Type drop-down arrow and select the job type to use for the shift.
    
7. Click the Start Time time picker () and select when the group shift will begin (the time that should appear on the employees' time cards for the punch-in value).
    
8. Click the End Time time picker and select the time value for when the group shift will end.
    
9. Optionally, you can enter any explanation in the Notes field, such as "Quarterly Meeting."
   
   
10. Click Add Shift.
     
    A warning dialog box will appear.
      
11. Click Yes.
     
    To view the new group shift in the Shifts grid, you may need to change the date range it is displaying. You can do so as follows:
      
    1. In the Shifts area, click the Show Shifts from Following Date Range From calendar picker and select a date prior to the one the group shift is on.
        
    2. Click the To calendar picker and select a day after the group shift's date.
        
    3. Click  to the right of the calendar pickers.
        
       Shift results for your new date range will be displayed in the Shifts grid.